iOS 16 Notes

iOS 16: Everything new for Notes and Reminders

The iOS 16 update focuses on new features for the lock screen and apps like Mail, Messages, and Photos, but Apple did make some small changes to the Notes and Reminders app, adding some new options.


This guide highlights all the new features in the Notes & Reminders app in ‌iOS 16‌.

notes

The Notes app’s quality of life has been improved a few times, most notably the option to lock Notes with the same passcode that locks your iPhone.

iPhone Quick Notes

Share Sheets get an “Add to Quick Notes” option, so you can create quick notes on your ‌iPhone‌. Add to Quick Notes is an option in the iOS operating system, first-party and third-party apps. You can create quick notes using Safari links, images, and more.

ios 16 notes quick note


Quick Notes used to be an iPad-only feature introduced in iPadOS 15, but ‌iOS 16‌ brings them to ‌iPhone‌ as well. On the ‌iPad‌, you can create quick notes from the lock screen, but on the ‌iPhone‌, a share sheet interface is required.

Updated Smart Folders

There are new Smart Folder filters available to better organize your notes. Rules can be created for Created Dates, Modified Dates, Shares, Mentions, Lists, Attachments, Folders, Quick Notes, Pinned Notes, and Locked Notes.

Notes smart folder options ios 16


Smart folders used to be based only on tags, so this is a notable update to the way your notes are organized.

Lock notes with a passcode

Instead of choosing a specific passcode for locked notes, you can lock your notes with your iPhone’s passcode. This makes more sense than thinking of a separate passcode because you’re less likely to forget your iPhone passcode.

ios 16 passcode lock notes


Notes locked with a passcode can be automatically unlocked with Face ID without having to enable the feature, and you can access locked notes on all devices with the passcode of the device you’re using.

Note that notes locked with a passcode can only be viewed on devices running ‌iOS 16‌, iPadOS 16, or macOS Ventura. Devices running older versions of iOS and macOS will not be able to view passcode-locked notes.

group by date

In your notes list and gallery views, notes are now grouped by time categories such as today and yesterday, making it easier to find your most recent notes.

Notes ios 16 date organization

filter

When using the Smart Folder or Tag Browser, you can choose to filter on any or all criteria of your choice.

ios 16 notes filter any all

remind

Pinned lists, list templates, and a full smart list bring some notable improvements to users of the reminder app on a regular basis.

Fixed list

The lists you use most can be pinned to the top of the Reminders app for easy access. Pinned lists appear next to the Reminders app section, such as Today, Schedule, and Flags.

ios 16 pin reminder

Completed Smart List

Apple has added a brand new “Done” section to the Reminders app that aggregates all the reminders you’ve checked and completed. It is organized in sections, including the first 7 days and the first 30 days, and then further down, it organizes reminders into months and years.

ios 16 completion reminder


Completed reminders can be cleared by tapping the “Clear” button at the top of the app, or individually by swiping.

list templates

If you have a frequently reused list, such as a shopping list or packing list, you can save it as a template so you can reuse it anytime. When creating a new list, the Templates section appears as an option so you can choose a previously created template.

ios 16 reminder template


You can go into the Templates section of the Reminders app and make any template shareable. From there, you can copy the link and send it to others.

ios 16 reminder to save as template


Others can also share templates with you, which can be imported into the Reminders app.

Plans and List Improvements Today

Grouping by time and date is designed to make it easier to view and add reminders. The Today list is now grouped by morning, afternoon, and evening to better divide the day.

ios 16 today reminder organization


The planning list has week and month groups for long-term organization.

Improved list groups

Any list group can be tapped to display a combined view of the list and internal reminders.

Shared List Notifications

You can choose to receive notifications when tasks are added or completed in the shared list.

Enhanced Notes

Notes added to reminders now support underlined, bold, and strikethrough text, and can use bullets.

filter

You can choose to filter any or all criteria in a custom smart list or tag browser.

Cooperation

Both Notes and Reminders can use the new collaboration features that Apple implemented in iOS 16. You can send someone an invitation to collaborate in Messages or FaceTime, and everyone in the thread will be added to the note or reminder you’re using.

Guide feedback

Have questions about Notes and Reminders in ‌iOS 16‌, know a feature we’re missing, or want to provide feedback on this guide? Email us here.

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